Job Responsibilities:
The roles give assistance to the Project Managers under Telco and Enterprise Projects for many of the duties within the timeline of the Project/Program. They are interconnected with the administrative part of the major projects that collaborates with the different stakeholders, keeps documentations on check an in place, schedules and deliverables are on check with the project managers and maintain overall healthy communication among the stakeholders.
General Scope of Work and Responsibilities:
1. Provide administrative support and project cadence in various stages of projects or program.
2. Provide assistance to assigned respective Project managers on preparing project documentation for PM review and finalization and approval.
3. Assist the PMs, in tracking deadlines, deliverables, resources and timelines throughout the project/ program lifetime.
4. Assist in arranging meeting schedules, site access pass, healthy and safety requirements for site access; and act as point of contact.
5. Create and maintain comprehensive project documentation, plans and reports.
6. Coordination, and tracking of different milestones of the project; and collaborate with PMO.
7. Collaborate with the key stakeholders to ensure documentation and supporting materials are updated and readily available when needed.
8. Keen in taking down notes, project minutes and project status updates.
9. Assist in coordinating and organizing different milestone testing phases, implementation activity meetings, project requirement gatherings, etc.
10. Able to quickly recognize risks and issues and record them on a register to completion in coordination/informing the PM.
1. Provide administrative support and project cadence in various stages of projects or program.
2. Provide assistance to assigned respective Project managers on preparing project documentation for PM review and finalization and approval.
3. Assist the PMs, in tracking deadlines, deliverables, resources and timelines throughout the project/ program lifetime.
4. Assist in arranging meeting schedules, site access pass, healthy and safety requirements for site access; and act as point of contact.
5. Create and maintain comprehensive project documentation, plans and reports.
6. Coordination, and tracking of different milestones of the project; and collaborate with PMO.
7. Collaborate with the key stakeholders to ensure documentation and supporting materials are updated and readily available when needed.
8. Keen in taking down notes, project minutes and project status updates.
9. Assist in coordinating and organizing different milestone testing phases, implementation activity meetings, project requirement gatherings, etc.
10. Able to quickly recognize risks and issues and record them on a register to completion in coordination/informing the PM.
Job Requirements:
-Experience collaborating with different stakeholders, both internal and external.
-Experience in administrative works like scheduling, communication, record-keeping and documentations.
– Experience in any tools like Visio, MS Project, ACAD or other similar tools.
-Knowledgeable in project management, from initiation to delivery.
-Strong organizational skills, including multitasking and time-management.
-Proficient in Microsoft Office Applications.
-Team player and people-handling skills.
-Calm under pressure and able to multi-task in a fast-paced team work environment.
-Keen to details and well-organized under minimal supervision.
– Proficient in oral and written English.
-Knowledgeable in project management, from initiation to delivery.
-Strong organizational skills, including multitasking and time-management.
-Proficient in Microsoft Office Applications.
-Team player and people-handling skills.
-Calm under pressure and able to multi-task in a fast-paced team work environment.
-Keen to details and well-organized under minimal supervision.
– Proficient in oral and written English.
